Locking documents away as a way to protect from natural disaster or theft is no longer necessary. Saving important papers, pictures and presentations forever is simple and requires no special training. These days, scanning and storage of documents on a separate drive is highly recommended for those who run a business or are responsible for keeping track of family records like property deeds or wills.
Just a few clicks to a cloud drive and anyone can save items needed for business or personal use. Besides pictures, most people like to keep legal matters intact. Items that are hard to make out are basically of no use. These cannot be used to prove something, nor is there anything that is visually pleasing.
While scanning text and images while they are in a readable state is good, using photo editing software to improve its look is even better. When text appears faded, changing the contrast or adjusting the brightness can improve this. Many applications have a preview feature so that user will know what they are saving forever.
Anyone with a lot of forms or images to scan and store should take advantage of file management features. This can be as easy as creating folders by month, subject, or whatever is uniform, and giving appropriate title. Subfolder categories are good as well as tagging each image or document with one or more terms that will make it easy to find. Tags can be added right after document is scanned and remains while document is saved in drive.
Different types of storage serve different needs but more people prefer cloud storage for their everyday needs. As long as there is an internet connection, documents are visible and in group situations, one can monitor how each document is used. It is ideal for team members that work remotely on a project and who need internet access over waiting for software to load. If a person is constantly on the move, they may prefer a portable drive as a backup.
It is recommended that items be saved on two types of storage at all times. Sometimes a flash drive may malfunction or the user may not have online access to open their cloud drive account. If there are important documents to be preserved, an external drive of 1 terabyte or more, should be a backup to the cloud account.
Like all other technology, these have improved greatly over time. External hard drives of today are smaller in size, hold more documents, and do not necessarily require an AC adapter to be functional. Few electronic brands have also lowered their prices compared to years ago.
Just a few clicks to a cloud drive and anyone can save items needed for business or personal use. Besides pictures, most people like to keep legal matters intact. Items that are hard to make out are basically of no use. These cannot be used to prove something, nor is there anything that is visually pleasing.
While scanning text and images while they are in a readable state is good, using photo editing software to improve its look is even better. When text appears faded, changing the contrast or adjusting the brightness can improve this. Many applications have a preview feature so that user will know what they are saving forever.
Anyone with a lot of forms or images to scan and store should take advantage of file management features. This can be as easy as creating folders by month, subject, or whatever is uniform, and giving appropriate title. Subfolder categories are good as well as tagging each image or document with one or more terms that will make it easy to find. Tags can be added right after document is scanned and remains while document is saved in drive.
Different types of storage serve different needs but more people prefer cloud storage for their everyday needs. As long as there is an internet connection, documents are visible and in group situations, one can monitor how each document is used. It is ideal for team members that work remotely on a project and who need internet access over waiting for software to load. If a person is constantly on the move, they may prefer a portable drive as a backup.
It is recommended that items be saved on two types of storage at all times. Sometimes a flash drive may malfunction or the user may not have online access to open their cloud drive account. If there are important documents to be preserved, an external drive of 1 terabyte or more, should be a backup to the cloud account.
Like all other technology, these have improved greatly over time. External hard drives of today are smaller in size, hold more documents, and do not necessarily require an AC adapter to be functional. Few electronic brands have also lowered their prices compared to years ago.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about Atlanta Paper File Scanning Services he recommends you check out www.docufree.com.