Yearbooks are meant to preserve memories for individuals or institutions. Yearbook digitization enables you to transform the materials and easily share them with affected persons. Some of the memories are irreplaceable and should be preserved by ensuring that quality is maintained. Here are questions that will guide you when vetting vendors to ensure that you get quality.
What quality of images will be produced? Quality of images is measured in DPI or dots-per-inch or PPI which is commonly referred to as Pixels-per-inch. You should get images that are 400 PPI or more. The higher the PPI, the better the quality of images. This will also save you from having to scan the images again in future.
What other projects have you handled? Request to see the other yearbooks that have been scanned. It gives you an idea of the quality of work to expect. Other than waste time and resources on scanning only to revisit the work, it is advisable that you work with a vendor whose delivery is ascertained. This means that the vendor has successfully digitized other yearbooks and produced quality. It will save you from disappointment.
What format will be used for the file you receive? The digital platform offers options for different file formats. You need a format that is accessible to common gadgets that are used by potential clients for your book. The format should also be easy to convert and allow seamless transfer. The most common file formats are JPEG and PDF because they help to preserve quality.
How do you handle the original images to preserve their quality? The fact that you want to digitize the book does not mean that original materials should be damaged. You only have a single copy for memories that cannot be repeated. You need a vendor who is conscious about preservation of original documents. Folding of pages and defacing images should be unheard of. In fact, you should demand insurance to cover for any damages that might happen in the process of digitization.
What is the turnaround time for getting the materials back? Libraries and institutions with a single year book require the materials to be available to other users. This means that they must be returned as soon as possible. The vendor must promise and deliver the work as soon as possible to avoid inconvenience to other users.
How will the numbering be done? The information on the book should be logical. This means that information or images that were taken before others are grouped together. A chronicle view makes it easier for users to follow your events and see sense in their sequence.
There is technology that can be incorporated to enhance the usability of your book. This includes making images easy to search by incorporating OCR or Optical Character recognition. Through this technology, words can be extracted from images to make it easier when searching. The vendor chosen must be reliable by possessing necessary skills and experience to produce quality work.
What quality of images will be produced? Quality of images is measured in DPI or dots-per-inch or PPI which is commonly referred to as Pixels-per-inch. You should get images that are 400 PPI or more. The higher the PPI, the better the quality of images. This will also save you from having to scan the images again in future.
What other projects have you handled? Request to see the other yearbooks that have been scanned. It gives you an idea of the quality of work to expect. Other than waste time and resources on scanning only to revisit the work, it is advisable that you work with a vendor whose delivery is ascertained. This means that the vendor has successfully digitized other yearbooks and produced quality. It will save you from disappointment.
What format will be used for the file you receive? The digital platform offers options for different file formats. You need a format that is accessible to common gadgets that are used by potential clients for your book. The format should also be easy to convert and allow seamless transfer. The most common file formats are JPEG and PDF because they help to preserve quality.
How do you handle the original images to preserve their quality? The fact that you want to digitize the book does not mean that original materials should be damaged. You only have a single copy for memories that cannot be repeated. You need a vendor who is conscious about preservation of original documents. Folding of pages and defacing images should be unheard of. In fact, you should demand insurance to cover for any damages that might happen in the process of digitization.
What is the turnaround time for getting the materials back? Libraries and institutions with a single year book require the materials to be available to other users. This means that they must be returned as soon as possible. The vendor must promise and deliver the work as soon as possible to avoid inconvenience to other users.
How will the numbering be done? The information on the book should be logical. This means that information or images that were taken before others are grouped together. A chronicle view makes it easier for users to follow your events and see sense in their sequence.
There is technology that can be incorporated to enhance the usability of your book. This includes making images easy to search by incorporating OCR or Optical Character recognition. Through this technology, words can be extracted from images to make it easier when searching. The vendor chosen must be reliable by possessing necessary skills and experience to produce quality work.
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You can find an overview of the benefits you get when you use professional yearbook digitization services at http://www.yearbookscanning.com right now.